WORK WITH US

Reports to: Director of Finance & Administration

Status: Part-time; approximately 10-15 hours per week, with some seasonal variation

Classification: Hourly/non-exempt recommended; final classification to be confirmed

Location: Annapolis, Maryland; regular on-site presence required for deposits, mail, and document handling, with flexibility for some remote work

Compensation: $25/hour

ABOUT AMM

The Annapolis Maritime Museum & Park is a vital cultural and environmental resource serving Anne Arundel County and the broader region. Through engaging programs, exhibits, and community events, AMM educates youth and adults about the rich maritime heritage of Annapolis and the ecology of the Chesapeake Bay. Our mission comes to life across two waterfront campuses—on Back Creek and aboard our historic skipjack, Wilma Lee—through interactive experiences that inspire stewardship and celebrate local history.

POSITION SUMMARY

The Finance & Accounting Coordinator supports the day-to-day financial operations of the Annapolis Maritime Museum & Park. Working under the direction of the Director of Finance & Administration and in close coordination with the other part-time finance team member, this role is responsible for accurate and timely revenue processing, payroll and benefits administration, cash handling and deposits, routine accounting support, and preparation of documentation for monthly close, audit, and budget processes.

This is a hands-on role designed for an experienced accounting or bookkeeping professional who is comfortable managing recurring transactions independently, following established processes, communicating with staff across departments, and maintaining strong attention to detail in a small nonprofit environment.

KEY RESPONSIBILITIES

Revenue Accounting & Transaction Processing

– Post and code daily electronic deposits and review ACH activity.

– Code and reconcile electronic payment activity, including program- and department-specific revenue streams.

– Enter cash and check receipts into QuickBooks and ensure revenue is coded to the appropriate program, department, class, and funding source.

– Process accounting for stock donations and other non-routine contributions as directed.

– Share payment documentation with program and development staff as needed to support their tracking systems.

– Assist with coding and reconciliation of point-of-sale activity, including Museum Store and event/concert transactions.

Payroll, Benefits & Contractor Administration

– Process employee payroll and ongoing contractor payments on the established schedule.

– Process seasonal and summer-camp contractor payments as needed.

– Maintain payroll-system records for new hires, contractors, and changes.

– Submit retirement plan contributions

– Prepare periodic employee census and benefits-related reporting and support year-end 1099 processing.

– Serve as the day-to-day administrative contact with payroll escalating policy or compliance questions to the Director.

Cash Management & Deposits

– Maintain petty cash for Museum operations and seasonal events.

– Prepare, enter, code, and make bank deposits.

– Maintain clear supporting documentation for all cash and deposit activity.

– Assist with routine cash tracking and follow established internal-control procedures.

Monthly Close & Balance Sheet Support

– Support the monthly accounting close by completing assigned transaction coding and reconciliations on schedule.

– Assist with bank reconciliation and balance-sheet schedules as assigned.

– Respond promptly to coding questions, missing documentation, and other items needed to complete monthly close.

Audit, Budget & Grant Support

– Prepare assigned schedules and gather backup documentation for the annual audit.

– Provide transaction-level reporting and support for budget development and review of actual results.

– Support grant and restricted-fund documentation and reporting by maintaining accurate transaction coding and supporting records.

– Assist the Director with other recurring financial reports and schedules as needed.

Cross-Training & Team Support

– Maintain written procedures for assigned responsibilities and participate in cross-training to ensure continuity and backup coverage.

– Work collaboratively with the Director of Finance & Administration, the other finance team member, and staff across the Museum.

– Identify process issues or opportunities for greater efficiency and raise them to the Director rather than making significant process changes independently.

– Provide other transactional accounting and administrative support as needed.

QUALIFICATIONS

– Several years of hands-on bookkeeping, accounting, payroll, or finance administration experience; nonprofit experience strongly preferred.

– Working knowledge of QuickBooks Online or comparable accounting software; strong Excel skills.

– Experience with payroll processing, bank deposits, and reconciliations preferred.

– Ability to manage recurring deadlines independently and maintain highly accurate records.

– Sound judgment, discretion, and comfort handling confidential employee and financial information.

– Strong communication skills and a collaborative, service-oriented approach to working with non-finance colleagues.

– Comfort working in a small organization where responsibilities may cross traditional functional lines while still following established controls and approval processes.

HOW TO APPLY

Interested candidates should submit a resume and cover letter to Cyndi Rogers, crogers@amaritime.org. Applications will be reviewed on a rolling basis until the position is filled.

EQUAL EMPLOYMENT OPPORTUNITY

The Annapolis Maritime Museum & Park is committed to providing equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status under federal, state, or local law.

Hourly (8-16 hours per week)
Starting Salary:  $25 hour
Benefits: Not eligible
Supervisor/Reports to: Venue Manager
Location 1: 723 Second Street, Annapolis, MD 21403
Location 2: 7300 Edgewood Road, Annapolis, MD 2140

Job Summary

The Annapolis Maritime Museum & Park (AMM) seeks a Site Supervisor. The Site Supervisor will act as the on-site point of contact during events, offering support to clients, caterers, vendors, and guests, while ensuring the smooth operation of events at the Annapolis Maritime Museum & Park (AMM).

Key Responsibilities

1. Event Setup & Venue Preparation:

• Arrive early to inspect the venue and ensure it is clean, organized, and ready for the event.
• Unlock and secure doors, ensuring proper access for vendors, staff, and guests.
• Set up essential equipment and supplies such as lighting, and A/V equipment.
• Ensure that all exhibits and displays are turned off or properly managed to avoid disruption.
• Coordinate with vendors on site (caterers, AV technicians, etc.) for any special setup needs or questions.
• Ensure parking signs are placed according to venue guidelines, directing guests and vendors to appropriate parking locations.

2. Client & Vendor Support During Events:

• Serve as the on-site point of contact for event clients, vendors, and guests.
• Provide timely and accurate information about the venue to vendors, clients, and guests.
• Address any issues or requests from clients or vendors in a professional, proactive manner.
• Monitor the venue for any safety hazards or issues and resolve them immediately.
• Keep the venue accessible and safe, ensuring that only authorized personnel are allowed in restricted areas.
• Coordinate the smooth operation of the event by adjusting lighting, temperature, and other venue-specific needs as necessary.
• Be visible and available to address any questions or concerns during the event.

3. Maintenance of Venue Standards:

• Monitor cleanliness of bathrooms, kitchen areas, event spaces, and common areas throughout the event.
• Ensure all doors and equipment are locked or turned off at the conclusion of the event.
• Supervise cleanup activities and confirm that all rented equipment is returned, and venue space is cleared.

4. Event Breakdown & Closing Procedures:

• Oversee event breakdown, ensuring vendors, caterers, and staff clear the venue in a timely manner.
• Confirm that the venue is cleaned and restored to its original state, ensuring all personal items and rentals are accounted for.
• Turn off all lighting, audio-visual equipment
• Ensure all doors are securely locked, and alarms are set as required at the end of the event.
• Return all equipment to the appropriate storage locations.

Qualifications:

• Background in event coordination, venue management, or hospitality is preferred.
• Excellent communication and customer service skills
• Strong problem-solving abilities and the ability to adapt quickly in dynamic situations
• Ability to lift, move, and set up event furniture and materials
• Comfortable standing, walking, and performing physical tasks for extended periods
• Professional and reliable
• Able to work independently and as part of a team
• Resourceful and quick-thinking under pressure
• Appropriate attire required: dress or dark pants, collared shirt, and closed-toe
• Must be available to work evenings, weekends, and occasional holidays based on event need
  

  The Annapolis Maritime Museum and Park provide equal opportunities (EEO) to all employees and applicants foremployment without regard to race, color, religion, gender, sexual orientation, national origin, age, or disability in accordance with applicable Federal, State, and local laws.

  To Apply:  Email a cover letter and resume to venue@amaritime.org

  About the Museum:

  The Annapolis Maritime Museum & Park (AMM) is a major community asset serving Anne Arundel County and beyond. AMM educates youth and adults about the Annapolis area’s rich maritime heritage and the ecology of the Chesapeake Bay through programs, exhibits, and community events. We accomplish this mission through an engaging suite of hands-on programming and by bringing visitors to our two campuses on Back Creek and aboard the Museum’s historic skipjack, Wilma Lee.

  A volunteer board of 17 distinguished community members and a professional staff oversee the operations and long-range planning for this tax-exempt 501(c)(3) nonprofit organization. We are proud to share that our thriving cohort of nearly 250 volunteers are involved in all aspects of the Museum’s functions.

  The Education Center at the Museum’s Park campus offers four core education programs, as well as field trips, family programs, afterschool programs, summer camp, and more. The Education Center serves more than 12,000 students annually.

  AMM hosts numerous events and programs throughout the year (e.g., Boatyard Beach Bash, Oyster Roast & Sock Burning, Tides & Tunes Summer Concerts and September Sunsets Concert Series, Winter Lecture Series and serves as a gathering place for both civic and community functions.